REIMBURSEMENTS FOR VOLUNTEERS.

POLICY

WSBN is committed to providing fair, equitable and transparent reimbursement of volunteer expenditure. Volunteers give their time freely but should not be out of pocket for money spent on purchasing items for the use of all, or for travel to extra events above the regular weekly attendance.

PROCEDURES

  • All current reimbursements for travel will be honoured and will not change. However, WSBN will not, in the future, offer reimbursement to volunteers undertaking travel for their usual commitment to attend.
  • Food sharing. WSBN appreciates people bringing food to share and offers the following reimbursements – $10 for cake, $3 for milk. This to be paid in current arrangement of $600 p.a. to Seed Collecting group, and in weekly petty cash to Nursery group. If the current arrangement for cake making at the Seed Collecting group changes, the arrangement will become the same as the Nursery group.
  • A petty cash tin and recording book will be supplied at the nursery and appropriate arrangements made for the Seed Collecting group following any changes.
  • A mileage claim can be made for extra travel eg deliveries, extra days attending nursery or seed collecting sites etc. Volunteers are asked to record mileage and will be reimbursed at the ATO mileage allowance of 88c per kilometre (2024/2025. Claims to Treasurer.
  • Waterers. Waterers are eligible to apply for mileage using the same process as above. We appreciate the fact that waterers come on days other than their normal volunteer days and that this is often a time-consuming activity performed on their own. It is also often undertaken at times that intrude into personal time, especially in summer. Watering is not an activity that people ask to do when they join, but one which we ask of them.
  • Items purchased outside of the above to continue in the usual arrangement ie invoice of proof of purchase to be forwarded to Treasurer for reimbursement.

Approved by Committee 13.11.2024

Please download the form below to record the details for your travel claim & submit to the WSBN Committee Treasurer for reimbursement.

Reimbursement for volunteer travel.

Orders – Under Development

Membership – Under Development